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EVENT MANAGEMENT

Organising a cycling race can be both hard work but also a great reward when done successful.  Sanction by CycleSport WA means making a commitment to safety, quality standards and regulations.  This section is designed will help support your race organisation and standardize the safe operation of events.

Individuals or groups embarking on organising an event may have a range of different motivations. Whatever these motivations are, the commitment to quality and safety are paramount.

Conducting events is the core activity of CycleSport WA and our clubs. CycleSport WA has recognised the increasing demands on event organisers imposed by authorities in response to changing regulations and requirements. It also remains aware of the resources and limitations of clubs (as event organisers) in meeting extensive event demands. As a result, the sport is determined to take a leadership role in addressing risk management in a way that instills confidence in authorities whilst at the same time assists clubs conduct their events in an efficient and effective manner.

A core process in any cycling event is the Event Management Plan (EMP).  The Event Management Plan (EMP) forms the basis of a standing plan for conducting an event that can be developed and adapted for use in future years. The objectives of the EMP are:

 

  • Assist Event Organisers deliver a well-prepared, safe, legally/financially sound and ultimately successful event
  • Ensure that the risk management standards for the category of event are addressed.
  • Provide all relevant authorities (Police, Road Authority, Local Council) with a detailed event plan that covers their requirements
  • Provide the relevant cycling governing body with a document that meets their sanctioning requirements


ORGANISERS GUIDES

CycleSport WA with Cycling Victoria have developed two race organisers guides to support the hosting of events.

  1. Road Race Organisers Guide
  2. Track Race Organisers Guide

Recreation and Cyclo-Cross Guides will be developed shortly.


EVENT PLANNING

An online event planning system has been developed to help organiser with their planning and management of events.  

To access the program visit http://eventmanagement.cycling.org.au

In order to support users the following how-to videos have been developed.

  1. Creating an Account
  2. Pre-Application
  3. Event Management - Road
  4. Event Management - Track
  5. Event Management - Cyclo-cross
  6. Risk Management


EVENT CATEGORIES

The categorisation of all Cycling Australia sanctioned events is important to ensuring the implementation of consistent risk management practices across the organisations events.

 

The category ranking determines the nature of the event and the appropriate operational standards that need to be applied. It promotes consistent event delivery across the country and provides the foundation for a National Ranking System in the future.

Cycling Australia National Events Categories


EVENT STANDARDS

CycleSport WA, Cycling Victoria and Cycling Australia have a number of event standards to which varying levels of event must achieve in order to receive their sanction.   The following documents outline those requirements.

National Road Series Standards

Victorian Road Series Standards

 

RISK MANAGEMENT

 

Risk management is a critical part of any event sanctioned by CycleSport WA.  The risk management processed developed by Cycling Australia is recognition that risk management is an integral part of good management practice. CycleSport WA is committed to establishing an organisational culture ensuring that risk management is embedded in CycleSport WA activities and business operations.

 

National Risk Register

 

The National Risk Register is a documentation of the risks associated with all levels of events, their severity and the treatment actions to be taken. The Risk Register is a valuable resource for ensuring that risk treatment strategies and plans are incorporated into event management practices. It can be utilized by event organisers as an event planning checklist and as a guide to developing event specific Risk Management Plans. It is a reference for administrators and officials when reviewing event policies and procedures. The Risk Register will require a process of continual review and updating in response to new issues that are identified or may arise.

Download Risk Register

 

Risk Management Criteria for Events:

State Events: Category 3 & 4 Gold Events 

Club and Combine Events: Category 5 & 6


CYCLESPORT WA SANCTIONING REQUIREMENTS

CycleSport WA sanction Open and State Events. All other Club events are expected to undertake their own Event and Risk Management process. Tools listed on this page are available to assist all events.

To receive sanctioning and assessment of an Open or State event with consultation of the Race Management Committee please use the process described in the Event Sanctioning Process

 

 

CYCLESPORT WA RESOURCES:

Event Sanctioning Process

Event Sanctioning Application Form

Event Organisers Report 

Commissaires Report

Accident report form

 

Tour de Perth - NRS

National Road Series
Find out all the latest event information regarding the National Road Series events.

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